Meetings and Events

Harmonising Commercial Success with Environmental Responsibility

Take the lead by choosing a sustainable approach for your next event at Regal Hotels International with our Green Meetings strategy, designed to minimize environmental impact through sustainable practices and carbon accounting. 

We are committed to reducing the ecological footprint of events while supporting your business goals and adhering to eco-friendly protocols. Our comprehensive Green Meetings package includes:

Carbon Accounting Report
Our Carbon Accounting Report offers a comprehensive analysis of the carbon emissions from events at our properties. We measure seven key categories: Production and Materials, Freight and Logistics, Food and Beverage, Local Transportation, Energy, Accommodation, and Waste. Reports are prepared according to Regal Hotels’ Carbon Accounting Methodology.

Carbon Emissions Offset 
We provide event organisers the opportunity to manage their environmental impact through carbon credits. Each credit represents the removal or avoidance of one ton of carbon dioxide or its equivalent in greenhouse gases.

Low-carbon Catering & Cooking
Our culinary strategy features low-carbon cooking and seasonal, plant-based ingredients. You can opt for plant-based menu items that come with emissions 10-25 times lower than animal-based items. This showcases our commitment in delivering sustainable cuisine that delights the palate while minimizing environmental impact.

Check out the Green Meetings Packages available at the respecitive hotels below:

The 1st Multi-Functional MICE App in Hong Kong: The Regal MICE App

Regal Hotels offers a multi-functional app for Meetings, Incentives, Conferences, and Exhibitions (MICE) clients, providing a dynamic and efficient digital communications platform for both organisers and participants.

Key features include:

- User-Friendly Interface: Easily manage and access event details, including agendas, speaker profiles, and attendance information.
- Instant Communication: Organisers can communicate with participants on-site in real time.
- QR Code Scanning: Simplifies the registration process for attendees.
- Real-Time Polling: Engage participants with live polling during events.
- Eco-Friendly Focus: Reduces paper usage to promote a greener meeting environment.

The Regal MICE App is available for free download from the App Store and Google Play Store. Meeting organisers hosting events at Regal Hotels in Hong Kong are entitled to complimentary access and usage of this powerful app.

Meeting Packages

Hong Kong
Regal Airport Hotel
Regal Hongkong Hotel
Regal Kowloon Hotel 
Regal Oriental Hotel 
Regal Riverside Hotel
Regala Skycity Hotel

Shandong
Regal Kangbo Hotel
 
Shanghai
Regal Jinfeng Hotel 
Regal Plaza Hotel & Residence
 
Shanxi
Regal Airport Hotel, Xi'an

MICE Brochure

Download

Meeting Framework

The first thing you need to determine is the objective and scope of the event. What will be accomplished after the event? Setting clear objectives is the foundation of a successful event.

• Define the reasons / objectives for the meeting.
• Determine the scope and format of the meeting.
• Determine who will be attending the meeting or event. Any guest speakers?
• Decide the most suitable venue for the event.

Budgeting

• Consider the provision of any gifts and extra services to certain guests.
• Reserve a small amount in your budget to accommodate unexpected expenses.
• Any third party expenses you need to prepare according to the program rundown.
• Review hotel accounts daily to avoid surprises on the final bill.

Site Selection

• Understand your location preference. Do you prefer to be close to your office? Or you prefer to have close proximity to another site (clients’ office / airport)? Or does a resort work better?
• Estimate the number and size of function rooms required for the meetings, as well as the need for coffee breaks, breakout sessions, exhibitions and meals.
• Estimate how much time will be spent for the meeting (What type of meeting it will be – e.g. workshop, conference, etc.), then determine the types of facilities to meet your needs.
• If attendees have to stay at the meeting hotel, ensure the number of guestrooms is enough.
• If a destination or property is new to you, visit, tour around and experience the site, and put yourself in your attendees’ shoes.

Meals Arrangement

• Remember to ask the attendees about their special dietary needs (i.e., allergies, religious beliefs, vegan, etc.) ahead of time.
• Decide how much time you will allow for each meal period. Will all meals be arranged or will some meals be paid by the attendees?

Technology

• Inquire about the Wi-Fi service available in both meeting rooms and guestrooms, some attendees prefer either wired or wireless.
• Any other equipment you may need inside the meeting rooms, e.g. special lighting or portable audio equipment?

Recreational Activities

• People may need a break from the long meeting. Is there a space available inside or outside the hotel for relaxation?
• Coordinate with the hotel concierge to recommend local places for attendees to visit based on their schedule.
• If time allows, ask for a list of recreational activities (i.e. sightseeing, sports outings etc.) available for attendees so they can go exploring the city during their spare time.
• Any hotel map / location maps available for attendees inside the hotel.